{"id":930,"date":"2024-02-29T11:29:08","date_gmt":"2024-02-29T11:29:08","guid":{"rendered":"https:\/\/bpo.btla.eu\/uncategorized\/accounting-for-an-online-shop\/"},"modified":"2024-03-14T09:28:44","modified_gmt":"2024-03-14T09:28:44","slug":"accounting-for-an-online-shop","status":"publish","type":"post","link":"https:\/\/bpo.btla.eu\/en\/accounting-outsourcing\/accounting-for-an-online-shop\/","title":{"rendered":"Accounting for an online shop"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; background_image=&#8221;https:\/\/bpo.btla.eu\/wp-content\/uploads\/2023\/11\/Projekt-bez-nazwy-9.jpg&#8221; background_position=&#8221;top_center&#8221; background_vertical_offset=&#8221;100%&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; custom_padding_last_edited=&#8221;on|phone&#8221; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; custom_padding_tablet=&#8221;&#8221; custom_padding_phone=&#8221;0px||||false|false&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;3_5,2_5&#8243; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;||3px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;3_5&#8243; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_post_title meta=&#8221;off&#8221; featured_image=&#8221;off&#8221; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; title_font=&#8221;Exo||||||||&#8221; title_text_align=&#8221;left&#8221; title_text_color=&#8221;gcid-7ccd80ce-ffc6-4066-8c38-8b5568e9cd11&#8243; title_font_size=&#8221;32px&#8221; custom_margin=&#8221;24px||8px|||&#8221; global_colors_info=&#8221;{%22gcid-7ccd80ce-ffc6-4066-8c38-8b5568e9cd11%22:%91%22title_text_color%22%93}&#8221;][\/et_pb_post_title][et_pb_text _builder_version=&#8221;4.24.0&#8243; _module_preset=&#8221;e289f848-7169-4ebe-9c18-324235e78f6d&#8221; text_font=&#8221;Exo|300|||||||&#8221; text_font_size=&#8221;16px&#8221; link_font=&#8221;Exo 2||||||||&#8221; link_text_color=&#8221;gcid-58271bdb-1af7-4145-8bcc-67806f6894e4&#8243; link_font_size=&#8221;17px&#8221; text_orientation=&#8221;justified&#8221; global_colors_info=&#8221;{%22gcid-58271bdb-1af7-4145-8bcc-67806f6894e4%22:%91%22link_text_color%22%93}&#8221;]<\/p>\n<p>Running an online shop requires the same obligations as any other business. It is necessary to have a properly registered business and to pay taxes and fees regularly. It is also possible to operate on a smaller scale, but then certain restrictions must be taken into account. Accurate recording of all financial operations is crucial for the proper functioning of the shop. Today we will outline the main aspects of <a href=\"https:\/\/bpo.btla.eu\/en\/accounting-services\/\">online shop accounting<\/a>.    <\/p>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;2_5&#8243; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_post_title title=&#8221;off&#8221; meta=&#8221;off&#8221; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_post_title][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;Categories&#8221; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; background_enable_color=&#8221;off&#8221; custom_margin=&#8221;-17px||-17px|||&#8221; custom_padding=&#8221;15px||0px|||&#8221; global_colors_info=&#8221;{%22gcid-01d52b91-888a-4360-8bf2-df06995b266a%22:%91%93}&#8221;][et_pb_row _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;13px||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.21.0&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.24.2&#8243; _module_preset=&#8221;e289f848-7169-4ebe-9c18-324235e78f6d&#8221; text_font=&#8221;Exo|300|||||||&#8221; text_font_size=&#8221;16px&#8221; link_font=&#8221;Exo 2||||||||&#8221; link_text_color=&#8221;gcid-58271bdb-1af7-4145-8bcc-67806f6894e4&#8243; link_font_size=&#8221;17px&#8221; text_orientation=&#8221;justified&#8221; global_colors_info=&#8221;{%22gcid-58271bdb-1af7-4145-8bcc-67806f6894e4%22:%91%22link_text_color%22%93}&#8221;]<\/p>\n<h2>What type of taxation for an online shop?<\/h2>\n<p>Even before you start trading online, you need to choose the right type of taxation. The vast majority of entrepreneurs choose between the two most popular types. It is the tax according to general principles. Two rates apply here, 17% and 32% respectively. The former when the tax base is up to a net amount of 85 528, the latter above this amount. The second option is the flat tax, and it amounts to 19% regardless of the amount of income received. However, it is associated with certain other limitations. If one settles based on a flat tax, one cannot settle income tax jointly with a spouse. They are also not allowed to take advantage of various allowances:        <\/p>\n<ul>\n<li>consideration of the tax-free amount,<\/li>\n<li>tax deductions like the family allowance,<\/li>\n<li>deductible from income as a donation.<\/li>\n<\/ul>\n<p>All of them can be used for progressive taxation. It is therefore worth considering how much income one plans to generate and whether the reliefs listed above are ones that can be used. If someone plans to run a shop as a business that will not generate much income, i.e. much less than PLN 100 000 per year, and intends, for example, to take advantage of the child tax allowance and settle accounts with a spouse, then they should opt for the progressive tax. Otherwise, it is better to opt for a flat tax. The same is true if the shop is not the only source of income. In the event that the shop is not the only source of income, for example also from an employment contract, it is advisable to opt for a flat tax. The least frequently chosen form of taxation is the flat rate. In the case of e-commerce, this amounts to 3%. The amount seems small, but here the entire revenue is taxed. So, if you bought something from a producer for PLN 54 and sold it for PLN 62, the tax base will be PLN 54, not only the margin of PLN 12. Therefore, the form is only profitable for shops which operate on high margins, i.e. wherever the cost of obtaining such items is low. These may include, for example, craft products.           <\/p>\n<h2>What is the question of the seat of the online shop?<\/h2>\n<p>If one does not rent a space for a shop or warehouse, but creates a company warehouse in one&#8217;s own private property, this may involve a change of use and therefore a change of taxation. Of course, this also works the other way round; it is then possible to include, for example, rent, energy charges etc. as an expense. <\/p>\n<h2>Is it necessary to keep accounts of the online shop?<\/h2>\n<p>The obligation to <a href=\"https:\/\/bpo.btla.eu\/en\/accounting-services\/\">keep books of accounts<\/a> is incumbent on the taxpayer, regardless of whether he settles his accounts on a flat-rate or general basis. It is necessary to keep either an account book or a revenue and expenditure ledger. Most people choose to keep their accounts on the basis of a revenue and expense ledger; it is much simpler. However, not everyone can settle accounts in this way. It is reserved for those companies whose sales revenue in the previous year was less than or exactly \u20ac1.2 million. Therefore, if you are not a huge company whose sales go into the hundreds of thousands of zlotys per month, it is better to choose a much simpler record, i.e. a revenue and expense ledger.    <\/p>\n<h2>Is there an obligation to issue invoices in an online shop?<\/h2>\n<p>This is one of the basic documents you have to deal with both as issuer and recipient. Issuing them is also the responsibility of every VAT payer. If this obligation is not fulfilled or is carried out unreliably, there are penalties. It is also mandatory to store them. While it used to be the case that all invoices were issued on paper, this is no longer the case and electronic invoices are usually sufficient. In order for an electronic invoice to be issued, the recipient of the invoice, in this case the customer, must agree to it. It is therefore advisable to include a provision to this effect in the terms and conditions. It is also important to remember that an electronic invoice is simply the original document and cannot be a scan of a paper invoice.       <\/p>\n<h2>Who can bill the online shop?<\/h2>\n<p>They can be issued by taxpayers who are exempt from paying VAT and therefore also from issuing invoices. As with invoices, it is possible to issue so-called e-bills, i.e. those in electronic form. <\/p>\n<h2>Is there an obligation to have a cash register in an online shop?<\/h2>\n<p>Unlike traditional shops, it is not always necessary to have a cash register when operating in e-commerce. However, several conditions must be met. Goods must be delivered to customers via post or other service providers, such as courier companies. Payment must be made through a bank or post office, for example through various payment intermediaries. The documentation involved in the sale must make it clear who bought what and the payment for the goods must be very easily identified. There are also goods for which having a cash register is mandatory. These include, for example, alcohol, perfume, photographic equipment and tobacco products. A full list of these can be found on the relevant government websites.       <\/p>\n<h2>What does the accounting for an online shop look like?<\/h2>\n<p>In the aforementioned income and expenditure ledger, it is necessary to record such. Revenue is, of course, all sales, i.e. the amount as it appears on invoices to end customers. Everything in this regard must be meticulously recorded. The second issue is, of course, costs. Their recording is no less important. Primarily because they reduce the tax base. This will include, of course, the cost of purchasing goods from wholesalers, distributors or manufacturers. Also, any logistics involved in transporting the items. Both to the shop and to customers, or, for example, invoices from courier companies. Costs are really all the expenses related to the shop, including, of course, salaries. But also any equipment and machinery that is needed to run the business, packaging materials, fuel used to travel to suppliers. All this has an impact on the income and therefore the tax paid, so it is worth keeping meticulous records.           <\/p>\n<h2>Why use accounting for an online shop at BTLA BPO?<\/h2>\n<p>BTLA BPO is a reliable partner you can trust thanks to our many years of experience and in-depth knowledge of the e-commerce industry. Our team is well versed in the latest tax regulations, online transaction settlements and other e-commerce issues, allowing us to efficiently manage your financial records and track your cash flow. <\/p>\n<p>We offer a professional service with a focus on reliable and timely accounting, which minimises the risk of errors and possible tax penalties. With our expertise in the area of accounting for online shops, you can rest assured that your company&#8217;s finances are in the best hands. <\/p>\n<p>As a partner, we have an excellent understanding of the specifics and challenges of the e-commerce industry, which guarantees an efficient and professional <a href=\"https:\/\/bpo.btla.eu\/en\/accounting-services\/\">accounting service<\/a>. By choosing to work with us, you are assured that your online shop is being handled by an experienced team of experts, giving you peace of mind and complete confidence.<\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.23.1&#8243; _module_preset=&#8221;default&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.23.1&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_blog fullwidth=&#8221;off&#8221; posts_number=&#8221;3&#8243; include_categories=&#8221;current,all&#8221; excerpt_length=&#8221;130&#8243; show_author=&#8221;off&#8221; show_pagination=&#8221;off&#8221; _builder_version=&#8221;4.23.1&#8243; _module_preset=&#8221;default&#8221; header_font=&#8221;|600|||||||&#8221; body_font=&#8221;|300|||||||&#8221; body_font_size=&#8221;15px&#8221; meta_font=&#8221;|600|||||||&#8221; meta_text_color=&#8221;gcid-58271bdb-1af7-4145-8bcc-67806f6894e4&#8243; global_colors_info=&#8221;{%22gcid-58271bdb-1af7-4145-8bcc-67806f6894e4%22:%91%22meta_text_color%22%93}&#8221;][\/et_pb_blog][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Running an online shop requires the same obligations as any other business. It is necessary to have a properly registered business and to pay taxes and fees regularly. It is also possible to operate on a smaller scale, but then certain restrictions must be taken into account. Accurate recording of all financial operations is crucial [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":868,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[14],"tags":[],"class_list":["post-930","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounting-outsourcing"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Accounting for an online shop - BTLA BPO<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bpo.btla.eu\/en\/accounting-outsourcing\/accounting-for-an-online-shop\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Accounting for an online shop - BTLA BPO\" \/>\n<meta property=\"og:description\" content=\"Running an online shop requires the same obligations as any other business. 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